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Summary:Microsoft Outlook and Lotus Notes are both well-known email clients, but due to certain situations, users are looking for migration. In this blog, we will discuss specific reasons why users import NSF to PST along with the solution to achieve it.
Did you know that Outlook PST files store complete Microsoft Outlook data locally? Working with these files does not require an Internet connection and users can find their files in the system, but their location differs depending on the Outlook edition. However, if HCL Notes users need to switch to Outlook, they need to importNSF to PSTsince Outlook does not support NSF files.
In this technical blog, we are going to share some of the fastest ways to explain the procedure to move the NSF file data in Outlook. Furthermore, let's quickly go into the details of the manual method that also allows to perform the file conversion task. So please read this article completely because incomplete information always puts you in the worst situation.
What are the reasons for migrating from HCL Notes to Outlook?
It is always the user's decision to look for a better alternative based on certain reasons and understanding. In the end, the most important thing is how well prepared you are for the new things. However, when we examine why users want to import NSF to PST, below are some of the reasons that come to mind.
- Outlook is one of the inexpensive email clients that have competitive prices compared to Lotus Notes.
- Beginners feel comfortable working with Outlook as the interface is much better than any email platform.
- Lotus Notes has the limitation that users cannot work with multiple accounts at the same time; with Microsoft Outlook, however, this is reversed.
- Outlook uses less system memory, which hardly affects system speed, but Lotus Notes uses more memory.
- Users can access their data even in offline mode, and Lotus Notes does not provide such an opportunity.
Ways to import Lotus Notes NSF files to Outlook
Part A - Export NSF to CSV
Yes, there are free methods to import the users NSF files into Outlook, but the methods consist of three stages. First you need to export the data from NSF to CSV files and then import CSV to Outlook. At the end save the data in the PST file. We have shared the step by step procedure to import NSF to PST which is as follows:
- First, open the Lotus Notes client and go to the file tip. Select Open and then click on the IBM Notes application.
- Now use the "Browse" button to select the desired NSF file. Mark the desired file and later click on Open.
- Now select the folder that you want to export. Then select Comma Separated Value as the file type. Click the "Export" button to start the NSF to PST conversion process.
- The CSV export shows you where you can customize the export to your liking. When you're done, click Ok.
Once the above process is completed, the CSV file will be saved in the requested location.
Part B- Import the resulting comma delimited file into Outlook
- Open Outlook and select Open/Export>> Import and Export from the menu.
- Now select the Import from another program option and proceed with the other process by selecting the Next button.
- In the Import to a file window, select CSV as the file type. Click next to continue.
- Upload the CSV file using the browser and select an option from the given list. Press the Next button.
- Browse the location to save the CSV data and click Next after selecting.
- Click Done once the import task is complete.
Part C- Export the NSF file data to a PST file
This is the last step in the process of importing NSF to PST and if user particularly needs PST file then follow below given steps to start the conversion.
- Now launch Outlook in your system and then go to File and you need to select Import and Export after selecting Open/Export.
- The import and export window continues to move when you select the Export to a file option.
- Select the Outlook Data File (.pst) from the Save File Types options. Click next to continue.
- You can now select the data from which you previously saved it. You can also use the Include subfolders option to add selected subfolders and click Next.
- Browse the destination location to save the PST files and also select a single option from the given options. Click on an end to complete the process.
Use third-party software for effective NSF to PST conversion
Due to the less control over the conversion and several disadvantages of the manual methods, it is recommended to look at a third-party tool for the conversion. They offer better features and come in handy when converting files. Users can use Shoviv NSF to PST Converter tool to convert multiple NSF files of any size to PST files.
This utility performs the conversion while preserving the meta properties of the data. Users will find the data filtering option a useful feature as it allows them to process only the selective data. It has one of the most intuitive user interfaces that makes it easy for the user to import NSF to PST files. The incremental export option is essential and helps at times when the user wants to continue the conversion and the tool restricts duplicate items.
TheNSF to PST conversionThe tool has several other features that make the conversion more effective. Now let us give you an overview of how the software works and by following the steps you can easily simplify the conversion.
- First, launch the NSF to PST Converter tool on the system. Now click Add Source on the tool's ribbon.
- Then the software offers some options to add the necessary NSF file. Users can use options like adding files locally from Domino server etc. Click the Ok button to continue.
- Select the folder that you need to move to PST and after selection click on Outlook PST option.
- This window allows you to add and remove specific subfolders. Click the Next button to continue.
- Set location for output PST file and along with it. Users can use options like incremental export, set a PST password and limit the size of the resulting PSTs. Press the Next button to continue.
- In the final stage, users can use the data filter, folder mapping, and email translation options.
- The software does not start the process of converting NSF to PST with the predefined settings. Wait for the process to finish and at the end click Finish to end the process.
Wrap up
We have provided you the information to help you choose the approach to convert Lotus Notes NSF file to PST. It also depends on user requirements whether you choose any of the above solutions to import NSF to PST files. However, we recommend everyone to try the software demo version to understand how it works in converting the NSF files.
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Convert NSF to pst Import nsf to pst Tool to convert nsf to pst
Sam JacksonLast updated: January 17, 2023
2.2805 minutes read
FAQs
How do I convert NSF files to PST? ›
- a. Download and install EdbMails on your computer. b. ...
- Click the 'Login' or 'Start Your Free Trial' button.
- Step-3. Select your NSF file. Export NSF to PST. ...
- Step-4. Export NSF to PST.
- Firstly, install Lotus Notes NSF to PST.
- Click on the Add NSF file option.
- Choose the NSF file and click on Export to Outlook PST.
- Select the required Lotus Notes folder from the folder list and opt for scanning of files.
- Click the Finish button.
Jump to File menu and hit Export button. From Export box, choose location to save the file. Select Comma Separated Value option as file format, provide name to it and hit Export button. Choose required options and click OK.
What Microsoft tool converts .NSF to PST? ›- Open MS Outlook.
- Tick on File > Import (Import and Export Wizard is open)
- Choose Import from another program or file and tick Next.
- Choose Comma Separated Values (Windows)
- Step 1: Browse and Add NSF files to the software.
- Step 2: Choose the Category to convert to PST.
- Step 3: Set free Filters on the NSF data file.
- Step 4: Hit Export to convert NSF to PST format.
Step 1: Add NSF files or import Domino database. Step 2: Choose the format to extract data. Step 3: Select category and apply advanced settings. Step 4: Extract the NSF items into desired file format.
How do I open an NSF File in Windows? ›- Click "File," then "Database," then "Open" to bring up the Open Database dialog box.
- Select the server where the database resides from the Server list. Leave it as “Local” if the database is on your computer.
- Navigate to the name of the database you want from the Database list, and click “Open.”
- Go to the File Menu on the Top-Left corner of the page.
- Point the Cursor on Security and then Click on User Security.
- Click on Notes Data and then select Databases.
- Select Do not Locally Encrypt option and Click on OK.
Outlook Group Storage File (.nst)
This file has an extension of .nst, and stores your Groups conversations and other local Groups data.
- Launch MS Outlook application.
- From the 'File' menu, click 'Import and Export' option. ...
- Click 'Next'.
- Choose among the 'Comma Separated Values' and 'Tab Separated Values'.
- Click 'Next'.
- Pass through the entire 'Export' wizard.
- Choose and navigate the file exported from Lotus Notes.
How do I read a Lotus Notes NSF File in Outlook? ›
Step 2: Import Lotus Notes NSF Files to Outlook
Go to Open & Export>>Import/Export feature. Choose Import from another program or file option and click Next. Select Comma Separated Values and click Next. Click on Browse to open the saved NSF file.
- Launch and open the tool on any Windows OS.
- Click Select File(s) option and a window will appear.
- Add NSF files/folders using Select Files and Select Folders button.
- Software will start scanning process and display the entire NSF items on the left pane.
pst files aren't meant to be a long-term, continuous-use method of storing messages in an enterprise environment. This article also suggests three alternatives to . pst files: Use Microsoft 365 Exchange Online, Microsoft Exchange Server 2013, or Microsoft Exchange Server 2010 Personal Archive mailboxes.
How to download all the emails from Exchange Server to a local PST? ›- Select File > Open & Export > Import/Export.
- Select Export to a file, and then select Next.
- Select Outlook Data File (.pst), and select Next.
- Select the mail folder you want to back up and select Next.
- Choose a location and name for your backup file, and then select Finish.
ManageEngine PST Migration Tool helps you export Exchange and Microsoft 365 inboxes, contacts, and calendar contents to PST files. This free tool helps you easily import PST files to new Microsoft 365 mailboxes.
What type of file is NSF? ›The Notes Storage Facility (NSF) non-relational database file is used by IBM Lotus Notes and Domino software to store different kinds of data stored in Notes including email messages, chat and instant messages, documents, appointments and other calendar entries.
What application opens a NSF file? ›NSF file format is used by Lotus Notes also named IBM Notes.
How do I export a NSF database to CSV? ›- Open our free NSF to CSV converter website.
- Click inside the file drop area to upload NSF file or drag & drop NSF file.
- Click on Convert button. ...
- Download link of result files will be available instantly after conversion.
- You can also send a link to the CSV file to your email address.
Step 1: Open the tool and click on the Add Files to add NSF file. Step 2: Select the PDF option and select the Item Categories. Step 3: Click on Advance Settings to apply the settings options and choose the destination location. Step 4: Click on "Export" to perform the NSF Lotus Notes to PDF conversion.
How do I view NSF? ›Run the NSF Viewer tool application and click on Browse option to add the NSF file or if you don't know the exact location, you can try Find option to search the NSF files in a particular drive. After adding the file, click on Convert option.
What is the location of NSF file? ›
NSF File Location Based on OS
Windows: C\Programs Files\IBM\Lotus\Data. Windows XP: C\Documents and Settings\Username\Local Settings\Application Data\Lotus\Notes/Data. Windows Vista: C\Users\AppData\Local\Lotus\Notes\Data. Windows 7: C\Users\Username\AppData\Local\Lotus\Notes\Data.
- Open IBM Notes and go to the File Menu.
- Now, choose Database and then Open.
- After that select the server where the NSF file is Located or if the file is saved locally then select local.
- Navigate to the NSF location and click on the Open button.
- Click inside the file drop area to upload a NSF file or drag & drop a NSF file.
- Scroll down or use the menu to navigate between pages.
- Print or download the source file in PDF format.
- Initially, download and open the software on your system.
- Select NSF format and add single or multiple NSF files to the home screen.
- Under Export accounts, select Gmail account and click on Next button.
The answer to how to decrypt encrypted files without key is you can't. The only proven safe "encryption" is a one-time pad but that's very impractical... I'm going to save you the long, technical story. You have probably heard of some real world encryption algorithms: RSA, AES, RC4, etc.
How do I manually decrypt? ›- Right-click on the file to be decrypted.
- From the menu options, click Properties.
- On the Properties page, click Advanced (located just above OK and Cancel).
- Uncheck the box for the option, Encrypt contents to secure data.
- Click Apply.
- Select "Programs or All Programs" under the start menu, click "Accessories", and then choose "Windows Explorer".
- Right-click the file you want to decrypt, and click "Properties".
- Click "Advanced".
- Clear the Encrypt contents and then click "OK".
NST file is also an Outlook data file similar to PST and OST files that Outlook uses for storing users' mailboxes. Outlook creates this NST file when a user configures their Office 365 account with MS Outlook.
What is the difference between NST and OST files? ›nst file extension (also called as NST of Office 365 groups) stores only calendars and group conversation in it. Apart from this, shared mailbox and other mailbox folders can normally be accessed from OST file stored on the local machine.
What is the difference between Outlook OST and NST files? ›The NST files usually stores conversations in groups and calendars whereas the OST file stores mailbox items and other folders into it. Whenever a user accesses IBM Lotus Notes using Outlook Connector then it creates NST files on the local machine.
Why Outlook is better than Lotus Notes? ›
Outlook: Cost. Lotus Notes or HCL Notes is expensive compared to Outlook as it has to be purchased separately. However, Outlook comes with Microsoft 365 subscription and thus, doesn?t require you to spend extra for each user.
Is Lotus Notes email still used? ›In July 2019, HCL Technologies completed the acquisition of Lotus Notes from IBM for $1.8 billion. So, is Lotus Notes still used? Yes, but not in the way that you may have known!
What File type is Lotus Notes email? ›For example, Lotus Notes® email is exported to NSF files and Microsoft Exchange email is exported to PST files. eDiscovery Manager provides this format for exporting content to PDF files. You can also use export formats from other vendors or create your own.
Can Outlook open NSF files? ›How to Open NSF File in Outlook? To import NSF into Outlook, you must first convert Lotus Notes to Outlook PST file format. Another way is to manually export data from Lotus Notes and import it into Outlook.
Can I open Lotus Notes emails in Outlook? ›After converting the Lotus Notes emails into CSV or converting the Lotus Notes archive into PST format, you can use the Outlook Import-Export wizard to import the files into Outlook. You may also open the converted PST file in Outlook, without importing, to view the Lotus Notes archive in Outlook directly.
How to repair NSF file in Lotus Notes? ›- Select a damaged Lotus Notes NSF file.
- Click the Analyze button.
- Select a method for saving the repaired data, and enter the server name and database name.
- Click the Start Recovery button.
- Step 1: Load the Lotus Notes EML File on Outlook. ...
- Step 2: Export the EML Files to HTML via Outlook. ...
- Step 3: Save the HTML File as PDF via MS Word.
...
How can I import structured text files?
- In a view, click File > Import.
- Click Structured Text in the Files by type list.
- Select the file's drive and directory and then select the file.
- Click Import.
- Open the Integra for Notes database.
- Select the Actions Menu option of Lotus Notes.
- Select the sub-option called Administration->Open Locking List. The user is then shown the locked document within a view.
- Select the Un-lock (Remove from Folder) action button.
The Microsoft Outlook PST Viewer protects client mailboxes from different threats and quickly recovers email data also.
Why not to use PST files? ›
PST files can lead to potential data loss due to lack of regular backups and increased risk of corruption, especially when shared among multiple users. PST files can reduce performance and limit access, as they can slow down Outlook and are only accessible on the specific device they were created on.
What email programs can import PST files? ›Convert and Import PST Files to Various File Formats and Email Clients. Aryson PST Converter tool converts emails from a PST file into Office 365, Live Exchange Server, Gmail & Yahoo Account with high precision. It also permits to import of the PST file into Hotmail, Thunderbird, Opera Mail, and IMAP account.
Why is Outlook not exporting all emails to PST? ›If not all the emails are cached to OST file, then it will not archive/export all emails. To resolve this issue, you need first to cache all emails from Exchange server to local OST file. To do this, go to File > Account Settings, double click your Exchange account. Then, set the 'Mail to keep offline' slider to All.
How do I Export my entire mailbox to PST Office 365? ›Choose Open & Export > Import/Export. Choose Export to a file. Click Outlook Data File (. pst)> Next.
Does Export to PST remove messages? ›Exporting or importing a pst-file will really only export or import the data contained in your pst-file but will strip various meta-data and other settings which are also stored inside the pst-file. These meta-data and other settings which are lost are: Message rules. Custom Views.
How do I Import and export a PST file? ›- At the top of your Outlook ribbon, select File. ...
- Select Open & Export > Import/Export. ...
- Select Import from another program or file, and then click Next.
- Select Outlook Data File (.pst) and click Next.
- Browse to the .pst file you want to import.
- Create a top-level folder.
- In that top-level folder, add a folder for each user you're migrating.
- Give the individual folders the same name as the primary email addresses on your source account. ...
- Place the PST files in the individual folders.
After your hard drive is received at the Microsoft data center, it will take between 7 to 10 business days to upload the PST files to the Azure Storage area for your organization.
How do I Export compliance content search to PST? ›Go to Compliance management > In-place eDiscovery & hold. In the list view, select the In-Place eDiscovery search you want to export the results of, and then click Export to a PST file.
How do I move my Lotus Notes email to Outlook? ›- Launch MS Outlook application.
- From the 'File' menu, click 'Import and Export' option. ...
- Click 'Next'.
- Choose among the 'Comma Separated Values' and 'Tab Separated Values'.
- Click 'Next'.
- Pass through the entire 'Export' wizard.
- Choose and navigate the file exported from Lotus Notes.
Is an NST File the same as a PST file? ›
NST file is also an Outlook data file similar to PST and OST files that Outlook uses for storing users' mailboxes. Outlook creates this NST file when a user configures their Office 365 account with MS Outlook.
How do I convert an email to a PST file? ›- At the top of your Outlook ribbon, choose File. ...
- Choose Open & Export > Import/Export.
- Choose Export to a file > Next.
- Click Outlook Data File (.pst)> Next.
- Select the name of the email account to export, as shown in the picture below.
For more information, see Export content search results. Although you can search an unlimited number of mailboxes in a single search, you can only download the exported search results from a maximum of 100,000 mailboxes using the eDiscovery Export Tool in the compliance portal.
How do I Export content search results in Office 365? ›- Sign in using your work or school account.
- In the left pane of the Security & Compliance Center, click Search > Content search.
- On the Content search page, select a search.
- In the details pane, under Export results to a computer, click Start export.
In the Microsoft Purview compliance portal, select the content search that you want to export results from. On the Actions menu at the bottom of the flyout page, select Export results. The Export results flyout page is displayed.
How do I open a NSF File without Lotus Notes? ›- Launch and open the tool on any Windows OS.
- Click Select File(s) option and a window will appear.
- Add NSF files/folders using Select Files and Select Folders button.
- Software will start scanning process and display the entire NSF items on the left pane.
Outlook: Cost. Lotus Notes or HCL Notes is expensive compared to Outlook as it has to be purchased separately. However, Outlook comes with Microsoft 365 subscription and thus, doesn?t require you to spend extra for each user.
Why is Outlook creating an NST file? ›Outlook Group Storage File (.nst)
This file has an extension of .nst, and stores your Groups conversations and other local Groups data. All of this information is synchronized between your computer and the email server, so there is no need to back up this file or import it when you set up Outlook on a new computer.
An . NST file is a local copy of any Microsoft 365 Group mailboxes linked to that Microsoft hosted account. Each Microsoft 365 Group has a shared mailbox and calendar, which Outlook desktop synchronizes to the . NST for faster and offline access.
What is the Outlook NST file used for? ›NST files, like PST and OST files, are Outlook data files that are used to store users' mailboxes. When a user configures their Office 365 account using MS Outlook, Outlook produces this NST file.
How do I Import data into a PST file? ›
- At the top of your Outlook ribbon, select File. ...
- Select Open & Export > Import/Export. ...
- Select Import from another program or file, and then click Next.
- Select Outlook Data File (.pst) and click Next.
- Browse to the .pst file you want to import.
On the File menu, point to New, and then choose Outlook Data File. Click Office Outlook Personal Folders File (.pst), and then select OK. In the Create or Open Outlook Data File dialog box, in the File name box, enter a name for the file, and then choose OK.
How long does it take to create a PST file? ›For my smaller PST data files, it completes in just a few minutes. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. I have even seen situations when the compact can take up to an hour to finish on huge PST files, and sometimes even longer.